Privacy Policy

Purpose of this Notice

This notice outlines how Rhombus Accounting Limited ("us," "we," or "our") collects and uses your personal data in compliance with the General Data Protection Regulation (GDPR), the Data Protection Act 2018, and other applicable data protection laws in the UK.

Please read this notice carefully to understand how we handle your personal data.

About Us

Rhombus Accounting Limited is an accountancy firm registered in England and Wales under company number 14484197, with a registered office at 20 Wenlock Road, London, England, N1 7GU.

For the purposes of data protection laws, we are the data controller.

Our Data Protection Officer is Lewis Harding, reachable at lewis@rhombusaccounting.co.uk.

How We Collect Your Personal Data

We collect personal data in various ways, including when:

  • You request a proposal for our services.

  • You or your employer engages us for services.

  • You contact us by email, telephone, post, or social media.

  • We obtain information from third parties or publicly available sources.

Information We Hold About You

The information we may hold includes:

  • Personal details (name, address, email, phone numbers).

  • Tax reference and national insurance number.

  • Bank details for direct debit and HMRC refunds.

  • Payroll information, including that of your employees.

  • Details of personal assets and liabilities.

  • Records of our communications and services provided.

How We Use Your Personal Data

We may process your personal data for:

  • The performance of contracts with you or your employer.

  • Compliance with legal obligations.

  • Our legitimate interests (e.g., marketing, business development).

  • Specific purposes with your consent.

Data Retention

We retain your personal data only as long as necessary, considering business requirements, legal obligations, and the purposes for which we collected the data.

  • If you are not a client, we keep your information for a year after our last contact.

  • For clients, most information is kept for 7 years after account closure, in line with HMRC requirements.

  • Email and written correspondence are retained indefinitely unless you request their erasure.

Change of Purpose

If we need to use your data for a new purpose, we will notify you and ensure the legal basis aligns with the original purpose.

Data Sharing

We share your data with third parties for legal compliance, relationship administration, and legitimate interests. Third parties may include IT providers, auditors, lawyers, and regulatory authorities.

Data Security

We implement security measures to prevent unauthorised access, loss, or disclosure of personal data. Access is restricted to those with a legitimate business need, and we notify affected parties of suspected data breaches.

Rights of Access, Correction, Erasure, and Restrictions

You have the right to access, correct, or erase your personal data. To exercise these rights or withdraw consent, contact our Data Protection Point of Contact, Lewis Harding, at lewis@rhombusaccounting.co.uk.

Changes to This Notice

Any changes to this notice will be updated on our website at www.rhombusaccounting.co.uk. The last update was on 2 January 2024

Contact Us

For questions or to discuss how we process your data, email our Data Protection Point of Contact, Lewis Harding, at lewis@rhombusaccounting.co.uk.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO).

Information Commissioner's Office

Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Telephone: 0303 123 1113 (local rate) or 01625 545 745

Website: https://ico.org.uk/concerns